The Glasgow University Astronomy Society is focused on making Astronomy and Astrophysics accessible to everyone. From our beer and donuts night (complete with quiz), to our guest lectures and observation nights, we are here to bring all the astronomy not covered in normal time to the university.
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AstroSoc Constitution
Title
The title of the club should be "Glasgow University Astronomy Society", hereafter referred to as the 'Club.'
Objectives
- To respectfully represent the University of Glasgow in the subjects of Astronomy, Physics and Astrophysics at internal, local, national and international events as appropriate.
- To support, develop and enhance membership of the Club.
- To represent the interests of all the Club members and that of the Faculty of Science at the University of Glasgow.
- To promote and attend appropriate meetings and exchange activities.
Membership
- Ordinary Membership shall be open to any student/staff of the University of Glasgow.
- Honorary Life Membership may be conferred upon any individual deemed to have given exceptional service to the objects of the Club. It may only be conferred upon someone at the end of their final year.
Subscriptions
- Subscriptions shall be decided at the first committee meeting upon recommendation of the Club Committee.
- The membership year shall run from academic year beginning to beginning of next academic year. Subscriptions shall be paid in advance of membership being granted.
- Membership may be terminated by a two-thirds majority decision (with a minimum representation of 15 members present) of all the Club members, for activities deemed to be prejudicial to the objects of the Club.
Club Committee
The Club Committee shall conduct the management of the Club. The Club Committee shall consist of the officers of the Club, stated below. These posts should be filled from current ordinary members of the club.
The Club Committee shall consist of the following:
- PRESIDENT
- TREASURER
- SECRETARY
- LIBRARIAN
- EVENTS COORDINATOR
- PUBLICITY CONVENOR
The President may be eligible for re-election as captain for a further year, if there is nobody suitable to take the position and the President wishes to take the position.
The Treasurer shall keep a record of all club accounts and balances and shall arrange for an auditor out with the club to audit the accounts annually. The Treasurer shall present for approval at the AGM audited accounts for the outgoing year, and an estimated budget for the incoming year. The Treasurer shall be elected for a maximum period of 2 years at the AGM. The Treasurer shall be eligible for re-election for a maximum term of office in any 2 consecutive years.
The Secretary shall keep a record of all proceedings at General and Extraordinary Meetings and shall be elected for a maximum period of 2 years at the AGM. The Secretary shall be eligible for re-election for a maximum term of office in any 2 consecutive years.
Any current member of the Club can stand for a position on the committee. To stand, they must ordinarily be on the current committee, or proposed or seconded by a current committee member.
All members attending the AGM are entitled to cast a single vote.
Meetings
General Meetings: the Secretary shall give Notice of General Meeting of the Club to all members at least 14 days in advance. Such notice shall include details of the date and venue of the meeting, with the agenda to include notice of any proposed changes to the Constitution.
Annual General Meeting: There shall be an Annual General Meeting to be held before 30th June. Notice for the Annual General Meeting shall be as for General Meetings, with, in addition, an audited statement of the financial accounts and balances, a proposed budget, and the annual report of the Club Committee. Notice of elections to the Club Committee should also be given on the night of AGM.
Extraordinary General Meeting: An Extraordinary General Meeting may be called at the request of the Club Committee or at least 15 members of the Club. Request shall be made in writing to an officer of the Club. An extraordinary meeting shall then be called within twenty-eight days of receipt of the written request.
Voting: Voting shall be by simple majority of standing committee members present, except in the case of changes to the constitution when a two-thirds majority shall be required (where a minimum 33% club member representation is realised).
In the event of a tie in a joint meeting between the Club and another Club, the President of the club with the most members can cast an extra 'deciding' vote.
Dissolution
The Club may only be dissolved by a two-thirds majority vote (where a minimum 33% club member representation is realised) of a General Meeting of the Club, with the disposal of assets decided by a subsequent vote of the meeting.